Virtual Office Hours

unc_snowman_candleStuck inside on a snow day but have urgent meetings with students or co-workers? Stay inside where it’s warm and hold virtual office hours online! Instructors can create a virtual sign-up sheet for students to view available hours and register for meetings and then meet the students online in a live webinar room off campus.

Sign-Up Sheet

You can use the Sign-up tool in Sakai to create an online sign-up sheet to list your availability for students to view and sign up for meetings–whether you decide to hold these meetings on or off campus is up to you! Some great features of the Sign-up tool include the ability to:

  • Create recurring meetings
  • List meetings available to multiple course sites
  • Keep track of attendance
  • Import calendar events into Outlook or Google calendar with an iCalendar file

Enable the Sign-up tool and then create your meetings following this video tutorial from our friends at Yale University!

signup_yaleWebinar Meeting Room

bbc_logoOnce you have finalized your scheduled office hours, you can virtually meet your students within a Blackboard Collaborate webinar room. Here is all you need:

  • Computer with internet access
  • Updated Java version on browser
  • Microphone and speakers (preferably headset) or use your telephone!

NOTE: You will be prompted to install Blackboard Collaborate software the first time you try to join a room.

Within your webinar, you can share lecture slides and other applications and turn on your webcam for enhanced collaboration. You can also keep a room open for an extended time and use that same room for all of your office hours! Add Blackboard Collaborate (listed as Elluminate Live! Bridge in Sakai) to your site to get started. To create a webinar room within the tool:

  1. Click on Create Session
  2. Enter Session Name and Start/End Times
  3. Click on Submit

NOTE: We recommend joining your webinar 5-10 minutes early to troubleshoot any possible technical issues.

Sign up for a personal consultation for assistance in setting up your virtual office hours!

About Thao Nghi Bui

ITS - Teaching and Learning
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